Filling out job application forms can be time-consuming and nowadays can seem a little old fashioned. However, some employers still insist on using forms as their primary method of receiving job applications. From an employer's point of view, taking the time to fill out a lengthy form in detail shows commitment and interest, and this method allows the employer to extract more specific information from the applicant than some people include in their CVs. It makes it easier, for example, for the employer to pick out gaps in employment history or to spot that a box asking about a criminal record has not been ticked.

Employers may hold your application 'on file' for the purpose of matching you up with any suitable vacancies that may crop up in the future. Under the Data Protection Act they are required to keep the information held in your application confidential, and used only for the purpose of recruitment, and for no longer than is necessary.

There are a number of things you should do to make sure your completed form has maximum impact:

• Read the instructions and make sure you fully understand each question before you fill in the form - any mistakes will severely dent your chances. The form is designed to make life easy for the recruiter, who won't waste time trying to work out where you have gone wrong. They'll simply put you at the bottom of the list, behind the applicants whose forms have been filled out correctly and clearly.
• Photocopy the form beforehand and use a copy as a rough draft - this will allow you a 'practice run'.
• Take your time on the section about what you would bring to the job. This is your chance to shine, but usually in a limited number of words - so, you need to be succinct. Concentrate on your achievements that will be most relevant to the job in question.
• Write legibly if you cannot type the information into the form. It should be easy to read, so keep your handwriting to a decent size and don't be afraid to leave some empty space.
• Use black ink - it makes for clearer photocopies at the other end.
• Read your completed form carefully, checking for grammar and spelling errors and, if possible get a second opinion from someone.
• Keep a photocopy of your completed form for your own records.

In addition, avoid the following pitfalls:

• Don't leave any questions unanswered. If a question is not applicable to you then you need to say so, and explain why.
• Don't attach a copy of your CV in addition, unless it has been specifically requested.
• Don't lie, under any circumstances - you'll be found out and the employer will probably never deal with you again. Many employers use information service companies to check out facts included in application forms.